[Sandersgrp] [Chazingrp] Shut down computers tonight by 5pm!

[Chazin, Walter J]

It is not at all clear to me, despite the nature of the cataclysmic warning, that there is any reason to shut off your computers at 5 PM. Rather, it is (presumably) advisable to turn off any mail tools or other interaction with your email by 5 PM so that there are no changes in your email account while the move is being made.

Walter Chazin

On Nov 11, 2019, at 12:53 PM, Davis, Karen D <karen.d.davis at vanderbilt.edu<mailto:karen.d.davis at vanderbilt.edu>> wrote:

I’m sure you received this email today. I just want to point out that you must shut down your computer by 5pm today for the email migration. I’ve also attached a mailer that was sent to staff members last week.

If you have issues when you turn your computer back on tomorrow, VUIT will have a help desk set up in the 3rd floor atrium next to Suzie’s from 8 am – 11 am.  You may also call the Help Desk at 615-343-9999.

As a reminder, the migration for Arts & Sciences occurred a while ago. This is only for those of us who fall under the School of Medicine Basic Sciences.


Karen D. Davis
Program Coordinator
Vanderbilt University Center for Structural Biology
PMB 407917
465 21st Ave S, 5140 MRB3
Nashville, TN 37240-7917
(615) 936-2209 (Office)
(615) 936-2211 (Fax)

From: Genesis <genesis at vanderbilt.edu<mailto:genesis at vanderbilt.edu>>
Sent: Monday, November 11, 2019 8:03 AM
Subject: Reminder: Your Mailbox Migration Happens Tonight!

Good Morning,

VUIT will be migrating your mailbox to Microsoft Office 365 in the cloud tonight!

By 5 PM Tonight November 11

•         Shut your computer down.

Tomorrow November 12
•         Restart your computer.
•         If you have Windows 2013 or newer, you will be able to open Outlook and operate normally.
o   If you are not using a Windows operating system, additional instructions are available on the Migration website<https://it.vanderbilt.edu/emailmigration/migration.php> or you may contact the Help Desk.
•         After your migration completes, you will receive the below email.  Please disregard this email.  No action is needed.

<image001.jpg>

Moving to Office 365 allows Vanderbilt to align with current technology, improve customer
experience, and take advantage of new features, functionalities and security protections.

•         More Storage -100GB mailbox storage for each user
•         New Outlook Web Access - new look, better browsing capability, archiving, etc.
•         Better integration with other Office 365 products
•         Pairs with smart devices, such as Amazon Alexa, Apple Siri, and Google Home

•         Enhanced Security protections – provides multiple layers of malicious detections that may result in a delay in receiving and emails.

Should you experience any issues accessing email using the Outlook desktop client or after reconfiguring your account on a mobile device, please note that email is always available online, using Outlook Web Access (OWA).
To access OWA, go to Outlook.com<http://outlook.com/> and log in using your primary email address.

We will be available for on-site support at the below locations on Tuesday, November 12 from 8 – 11 am:
•         Medical Research Building III - 3rd Floor Atrium (Next to coffee shop)
•         Light Hall - 6th Floor Break Room

•         Tech Hubs: All Day

If you experience any issues, please contact your local support team or call the Help Desk at 615-343-9999.

For more information about the Office 365 move, visit: https://it.vanderbilt.edu/emailmigration.
If you have any questions, please email The Genesis Project Team at genesis at vanderbilt.edu<mailto:genesis at vanderbilt.edu>.

Thank you,

<image002.png><https://www.vanderbilt.edu/>



Kelsey Sorensen
Associate IT Project Manager, IT Transition Management
Vanderbilt University
615-343-3540 | kelsey.e.sorensen at Vanderbilt.Edu<mailto:kelsey.e.sorensen at Vanderbilt.Edu>

Pronouns: she/her/hers



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